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Executive Assistant Responsibilities



An executive assistant holds a key role in the management of an organization, by acting as a support and helper to the executive mangers. Executive jobs are crucial for every firm and almost every firm hires an executive assistant, who carries out various executive and administrative responsibilities. Office management, customer handling, library management, supervisory tasks, etc. are some of the areas where an executive assistant is recruited.

Job Description of an Executive Assistant:

The ideal candidate for the job of an executive assistant will be required to handle administrative tasks that have been assigned by the executive team and the management. The executive assistant is expected to work with or without supervision of the executive management, as per the demands of the work. The executive assistant must be a disciplined person with flexible approach towards the assigned work. If the person has multitasking abilities and is equipped with the basic management skills, then it would be an asset for the organization. The executive assistant must be a team player and should ensure that the spirit of team work never subsides while fulfilling his responsibilities. The ability to interact with staff at all levels of the work and a proactive approach to the work, with loads of professionalism and honesty are the key features of the job description of an executive assistant. The executive assistant may be required to work within time constraints and often under pressure. Excellent written and verbal communication skills are the prerequisites for the executive assistant job.

Executive Assistant Duties and Responsibilities:

The responsibilities of an executive assistant requires him to deal with wide range of managerial works. The executive assistant responsibilities may vary for different firms and offices. The executive assistant responsibilities are as follows.

* Maintaining the calendar plan for scheduling and fixing executive meetings.
* Act as a liaison between the external or internal executives, managers and consultants in coordinating meetings.
* Assist the clients, partners and executives in presentations and summarizing reports and documents.
* Manage and prioritize the multiple tasks that have been assigned.
* Answer the phone calls to the concerned clients and party, without any delay.
* Schedule the travel plans of the executive management.
* Act as a representative of the executive in meetings, seminars and conferences.
* Be ready to delegate the responsibilities of the executive as per the executives' instructions and must have effective decision making ability.

Executive Assistant: Educational Requirements:

The educational requirements of an executive assistant varies for every firm. However, the basic requirement is a bachelor's degree, especially in subjects related to business administration. Many firms require a substantial amount of work experience. However, there are still various firms that recruit freshers. The candidate must be skillful in handling power point, word, excel and internet browsers. A degree or diploma in subjects related to business management is preferred in many organizations.

The above mentioned executive assistant responsibilities may vary for different organizations and firms. Many organizations also include the job of maintaining complex spreadsheets and databases as a part of the executive assistant responsibilities. Besides these, the executive assistant responsibilities are also to work with integrity and maintain confidentiality of the information that is being shared with him from senior executives and management teams. The International Association of Administrative Professionals (IAAP ) is a professional organization in the United States for the executive assistants (EAs) and administrative assistants (AAs), that provides certifications to professionals who want to seek a career in these fields. In many firms, the executive assistant executives climb the ladder of success at a fast pace and reach to the level of a business head.

The prospects of executive assistant jobs in today's time is extremely bright and in the near future, the executive assistant job will assume much important role in shaping the success of an organization. These executive assistant responsibilities offer a scope to the individual to groom his personality by interacting with senior members of various firms. Executive assistants jobs offer great career opportunities and are a gateway to larger administrative roles in organizations.

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Human Resources Assistant Job Description

Position Description:

The Human Resources assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administration, and employment.

The HR assistant has partial responsibility for these areas:

* recruiting and staffing logistics;
* performance management and improvement tracking systems;
* employee orientation, development, and training logistics and recordkeeping;
* assisting with employee relations;
* company-wide committee facilitation and participation;
* company employee communication;
* compensation and benefits administration and recordkeeping;
* employee safety, welfare, wellness, and health reporting; and
* employee services;
* maintaining employee files and the HR filing system;
* assisting with the day-to-day efficient operation of the HR office.

The Human Resources assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

The Human Resources assistant helps with the implementation of services, policies, and programs through HR staff; reports to the HR director, and assists company managers with HR issues.
Primary Objectives:

* Safety of the workforce.
* Development of a superior workforce.
* Development of the Human Resources department.
* Development of an employee-oriented company culture that emphasizes quality, continuous improvement, and high performance.
* Personal ongoing development.

[MysteRy]

Careers in Visual Merchandising : ●►

Today visual merchandising plays an important role in this business- generation of retail-industry. Visual Merchandisers are the professionals who are responsible for granting any brand a face. Visual Merchandising (VM) is the art of presentation whereby Visual merchandiser conceptualizes designs and implements window and in-store displays for retail stores. Visual merchandising helps in educating the customers, creating the desire and enhancing the sell of products. Visual Merchandisers must combine their artistic flair and creativity with technical know-how to set up displays that maximize the space of the store while effectively catching the eye and appealing to the senses of their target customers. There are many allied fields that can expand the scope for a visual merchandiser. Exhibition displays, birthdays, set design (theatrical sets included), theme parties, hotel lobbies, home and wedding decorations are some of these areas. Many big garments brands like Provogue, Shopper's Stop, Ebony and Liliput etc. maintain in-house teams.

Eligibility: There are many Certificates and Diploma programmes provided by different institutes. The crash courses are for the working students and professionals. One can enroll after 10+2 to the different diploma programmes. Creativity and ability for artistic expression plays key role in field. Technical and design expertise (e.g. building stet, props, setting up proper lighting, etc) are helpful besides the knowledge of fashion and art/design industry trends and forecasts and an ability to work well with others.